Minutes October 2016

Minutes of the meeting held on Monday 11th October 2016

Present:      Sam Ingram, (Chairman), Michael Gay, Joe Cole, Roger Masters, Claire Knight, and Wayne McKeown(Clerk).

  1. Chairman’s Announcements.  The chairman identified emergency exit and equipment.
  1. Public Access: None.
  1. Apologies for absence. Richard Pelham and Geoff Andrews (Clerk)
  1. Interests and Dispensations

4-1       Disclosures of Interests.  There were no disclosures of interest

4-2       Dispensations. There were no requests for dispensation

  1. Minutes

5-1       Minutes of the previous meeting:  It was agreed that the minutes of the previous meeting represented an accurate record.  Proposed by Joe Cole and seconded by Michael Gay. The chairman Sam Ingram signed them.

5-2       Matters arising:

            Speedwatch: A discussion was held regarding a resident’s complaint that Speedwatch operators may not be fully visible whilst they are carrying out their duties. The PC duly noted these concerns. All future SID results to be forwarded to Peter Russell

6-      Planning

6-1       Planning Applications 2016/2235/FUL
The PC objected to the proposals over concerns that there was continued occupancy of one of the supposed “holiday lets”.

7-         Finances

7-1       Payments: Payments for bulb planting, SALC renewal costs and PC website costs were approved.

7-2       Receipts: There were no receipts.

7-3       No formal copy of the bank reconciliation was available for the meeting but the Clerk has arranged for a reconciliation to be circulated and authorised before the next meeting.

7-4       A request for £50 for the children’s Halloween party was made by Sam Ingram. This was proposed by Wayne McKeown and seconded by Claire Knight and agreed by the whole council.

8-         Highways (including R’s of W) and maintenance

8-1       Traffic calming. The response from SCC Highways was discussed. It was agreed that the PC would inform SCC that once land negotiations had been agreed then the PC would consult parishioners about the scheme and provide feedback to SCC.

Action the clerk to send a letter.  Also, a date for a resident’s meeting to be agreed.
Separately, the letter from Mrs Long was noted. RP has raised the matter with SCC who have agreed to visit Mrs Long to discuss her concerns.

8-2       Maintenance. A pot hole near Studley lane has been repaired. The Clerk to thank SCC
The hedge on the North side of the village opposite the Longs to be trimmed please, it is obscuring the signs (ask Derek Mounty).

  1. Village Hall and Recreation Field

9-1       Village Hall Report. 

        Michael Gay informed the Parish Council that the village hall committee had carried out a playground equipment survey, and a number of minor issues have been identified.
One of the oak trees has a fungus issue. The PC agreed that the VH committee should ask the approved tree surgeon to inspect the tree and pass on their recommendations.

The harvest supper was very successful, and a drama night is planned for October.

  1. Correspondence

10-1     The new PCSO is on holiday currently, but should be invited to the next PC meeting.

  1. Other Business

11-1.     Capping consultation. It was agreed that this shouldn’t be compulsory and that JC would formerly respond.

11-2      Purchase of a new filing cabinet. The clerk should obtain two quotes for a new cabinet. The clerk will need to review all contents of the existing cabinet before filing them

11-3      A possible second telephone box purchase was not approved due to cost implications.

11-4      Daffodils purchase approved.

11-5      Clerk’s salary. This has been resolved satisfactorily. The clerk is due for a further review in November.

11-6      Transparency data – is now available on the PC website.

11-7      Fly tipping. JC agreed to see if Aggregate Industries at Torr works had any contacts within Network Rail

11-8      Broadband. A public meeting had been held on Friday 7th October which was facilitated by David Warburton? M, and attended by CDS, Openreach, Veoneus, and over 30 residents from surrounding villages.  CDS confirmed that Phase 2 proposals will be announced early in 2017, but there is no guarantee that Wanstrow will be included in that scheme. Openreach also confirmed that their revised offer is due shortly.
A further meeting is planned for Thursday 20th October which will be a Q & A session. The Clerk to keep Cloford informed in all correspondence please.
The PC agreed to Chair and sponsor the meeting (Hall costs tea and coffee etc)

11-9      Green Spaces. It was agreed that K. Gale would cut the grass near Eggcup Cottage.

11-10    Community bus. MG gave the PC an update.  The scheme is proving to be popular. The initial cost for the bus in September was £52.The remainder of the first scheme (October) would cost at worst and additional £160. This means the worst total for the first scheme was £212 (original budget was £240). The second trial, which starts on Wednesday 2nd November and ends on the 7th December, was estimated to cost at worse case and additional £155. This route will not include Batcombe but Trudoxhill is included.  The PC approved this additional proposal.  Approved Wayne McKeown and seconded by Claire Knight. The PC thanked Michael Gay for his efforts.

11-11    Cloford broadband. The Parish Council would keep Cloford in touch with developments re broadband.

  1. Proposal for future business


12-1     To elect chairman for the next meeting. Claire Knight agreed to act as Chairman for the next meeting.

  1. Date of next meeting.   The meeting closed at 9.45pm.  The next meeting will be held in the village hall at 7.45 pm on Monday 14th November 2016.

Signed Chairman

Dated:  14th November 2016.