Minutes November 2016

Minutes of the meeting held on Monday 14th November 2016

Present:      Michael Gay, Sam Ingram, Wayne McKeown(Chairman), Joe Cole, Roger Masters, Richard Pelham, Joe Cole and Geoff Andrews (Clerk).

  1. Chairman’s Announcements.  The chairman identified emergency exit and equipment.
  1. Public Access:



  1. Apologies for absence. Claire Knight
  1. Interests and Dispensations

4-1       Disclosures of Interests.  There were no disclosures of interest.

4-2       Dispensations. There were no requests for dispensation

  1. Minutes

5-1       Minutes of the previous meeting:  It was agreed that the Minutes of the previous meeting represented an accurate record.  Proposed by Joe Cole and seconded by Michael Gay. The Chairman signed the minutes.

5-2       Matters arising: Minue11.7 Joe Cole did not attend quarry liaison meeting.

6-         Planning

6-1       Application 2016/1919/HSE Building of porch and extending study at the Bear Inn at Holwell was noted.

7-1       Payments: Payments were made to The Clerk(salary), Sam Ingram for children’s Halloween party, Derek Mounty for grass cutting, Mendip Community transport, Postlebury PCC for churchyard grass cutting and to HMRC.

7-2       Receipts: None.                      

7-3       September and October bank reconciliations were discussed and approved. The Chairman signed the reconciliations. The council also agreed to minute the balance per bank, which stands at £26,409.97 of which £11,374.06 is community funds.

7-4       The Parish Council agreed to a grant of £200 for the Senior’s Xmas party. Proposed and seconded by Wayne Mckeown and Joe Cole.

7-5       The September half year accounts were discussed and approved. In future, a copy of expenditure to date would be attached.             

8-         Highways (including R’s of W) and maintenance

8-1       A359 Update. There was little to report on the A359 traffic calming. Richard Pelham asked if the road markings which had been removed because of water mains repairs could be done in conjunction with the traffic calming. Wayne McKeown said the water board would do this. Richard Pelham asked if anyone from SCC Highways had spoken to Mrs Anne Long. Action the clerk to contact SCC Highways and Anne Long. Discussion ensued as to when a meeting could be held with the villagers to look at the plans for the A359.Itwas finally agreed that they should be displayed at the Craft Fair later in the month and this to be advertised on the Wanstrow Green Facebook page and the Grapevine. Action the clerk to obtain A1 plans of the traffic calming scheme from Kerry Jones of SCC Highways.

8-2       Article in Frome Standard re A359 was noted.

8-5       Maintenance. Bridge Hill and Long Lane repairs noted. Richard Pelham asked for repairs to be done to two large potholes at the bottom of Studley Lane. Action the clerk to contact Charlie Higgins.

  1. Village Hall and Recreation Field 

9-1   Village Hall Report. Michael Gay reported a successful Martin Daniels show and that in the next few weeks there would be the Xmas Craft Fair, Santa Racing (Xmas Trees actually) and then the Xmas Lectures. Michael gay asked if any progress had been made with Jody Osborne and the tree fungus. Action the Clerk to contact Jody Osborne.

  1. Correspondence (not covered elsewhere on the agenda)

10-1     Michael Gay reported that he had met with Lucy Gumm PCSO and told the Council that she was targeting the mud on the roads around Wanstrow. She hoped that a meeting with farmers could be arranged. Discussion ensued. It was decided to discuss this at the next meeting with a view to a meeting in the New Year.

10-2     A letter from Lightsource (Solar Farm) was noted.

  1. Other Business

11-1 The Clerk waived the right to a review. It was agreed by the Council to award the clerk a salary increase in line with the national pay scale Point 20. The next review would take place in November 2017

11-2 The Parish Council Filing Cabinet is now in the village hall.

11-3 The siting of a Xmas tree on the village green was discussed. It was thought it was a little late in the year to sort this. Discussion with the village hall committee would be needed. Also, the issues of insurance and potential vandalism would need to be looked at. In principle, it was a very good idea and would be added to the agenda in 2017.The Council would invite Mrs Vincent to the meeting as she suggested the idea.

11-4 Daffodil planting had been done.

11-5 PCSO visit. See above in correspondence.

11-6 Fly tipping in Station Road had been sorted.

11-7 Community funding was discussed. Michael Gay suggested the Parish Council looked for assets which might act as investments which could be sold later. Eg. Energy production or a piece of land. Wayne McKeown suggested wi-fi or community bus. Action All. To develop concrete plans for the community funds which would be beneficial to the village. This to be on agenda at each meeting. Wayne McKeown added that the Parish Council should remind the village that money is available and that the Parish Council would look favourably on applications which would benefit the village.

11-8 Broadband update. Joe Cole had met with Voeneus and Truespeed who were now working very hard in competition with each other. Leaflets had been delivered around the village to inform people of progress with Brodband and to remind them to apply for vouchers by end of this month. Theses vouchers would be valid until the end of March 2017. He added that CDS would announce their plans for phase 2 very shortly and people should be encouraged to look at all the options. At the moment, it was difficult for the Parish Council to make any recommendation. Further discussion ensued and it was suggested that the Parish Council might formally complain to BT about the drop outs and variable download speeds. Could this be done through Laurent Boon?

11-9 Community Bus.

Michael Gay reported that the first trial of the community bus had concluded and well within budget. The next trial period would be for a single journey and the gross cost for this would be  £115 per day, sha between the four councils ,irrespective of how many people got on. People getting on the bus would reduce the net cost to the councils. He asked the Council to agree to a longer trial period from the second week in December through to the end of February. The potential risk for this would be £317 but £124 would be a more realistic figure based on present numbers using the bus. Wayne Mckeown and Roger Masters proposed and seconded the proposal to extend the trial period. The council voted to accept the proposal. Michael Gay also added that he would look into discounted fares for non-bus passer users so as to reduce their fares. The council thanked Michael Gay for his work on getting the bus up and running.

  1. Proposals for future business.
  2. Village Flower Show (A letter received from Pete Dawes re the flower show) b. Elderly people in the village.

13-1 To elect chairman for the next meeting. Claire Knight was elected as chairman for the next two meetings.

  1. Date of next meeting.   The meeting closed at 9.45 pm.  The next meeting will be held in the village hall at 7.45 pm on Monday 12th December 2016.

Signed Claire Knight

Dated:  12th December 2016