Minutes July 2016

Wanstrow Parish Council Minutes – Monday 11th July 2016

Present:      Michael Gay, Sam Ingram, Wayne McKeown(Chairman), Joe Cole, Roger Masters, Claire Knight, Joe Cole and Geoff Andrews (Clerk). Laurent Boon, Matt Lloyd (representing BT), Chris Willdridge and Nick Jones(Batcombe) and Andrew James.

1.         Chairman’s Announcements.  The chairman identified emergency exit and equipment.

2.         Public Access:

Representatives from BT and Openreach spoke about new offer for broadband for the village. The new offer would be £19000 with no VAT (Previous offer was £30k plus VAT). BT estimated a time scale of 12 months to implement the new system. The village would have to pay 50% upfront with the balance on completion. However, because of State Aid legislation rules, a group separate from the Parish Council would have to be set up to sign a contract. Concern was expressed at the proposed location of the new box (near the railway bridge) was not optimal in terms of proximity to maximum numbers of users. Openreach explained the engineering considerations behind the location but said it could be moved to another location but at a cost. The Council expressed concern that very little was being done for locations away from the main village eg. Weston Town, Studley and Frome Road. BT offered to provide speed estimates for the remote locations. The Parish Council would provide a list of addresses under query. Finally, the Parish Council thanked BT and Openreach for their presentation and it was agreed that discussions would continue.

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3.         Apologies for absence.  None.

4.         Interests and Dispensations

4-1       Disclosures of Interests.  There were no disclosures of interest.

4-2       Dispensations. There were no requests for dispensation

5.         Minutes

5-1       Minutes of the previous meeting:  It was agreed that the Minutes of the previous meeting represented an accurate record.  Proposed by Joe Cole and seconded by Michael Gay. The Chairman signed the minutes.

5-2       Matters arising: There were no matters arising.

6-         Planning

6-1       Application 2014/2012/HSE The refusal of application for non- material amendment at the Bear Inn at Holwell was noted.

7-1       Payments: None

7-2       Receipts: (i) There was a VAT refund of £522.18.

(ii) There was a community payment from Distgen of £4,532.79

7-3       June bank reconciliation was discussed and approved. The Chairman signed the reconciliation. The council also agreed to minute the balance per bank, which stands at £25,672.31 of which £9,374.06 is community funds.

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8-         Highways (including R’s of W) and maintenance

8-1       The reply from SCC re traffic calming was noted

8-2       Sam Ingram reported a pot hole on the A359(south bound carriage way). The Clerk to email Charlie Higgins.

Joe Cole would ask Jason Wentworth-Taylor to cut the triangle of grass in the middle of the village.

9.     Village Hall and Recreation Field

9-1   Village Hall Report. Michael Gay had nothing to report. There were events planned and the new trustees were becoming involved in the running of the hall.

10.        Correspondence (not covered elsewhere on the agenda)

10-1     The reply from SCC re lanes around Wanstrow was noted.

10-2     The reply from Distgen asking for social dialogue from The Parish council was discussed and the Clerk would contact Distgen to agree what was to be written.

10-3     A letter was received from the Cloford History project thanking the Council for its donation.

11. Other Business

11-1      Wayne McKeown informed the council that the clerk’s review had taken place. He asked for the council to agree the minutes of the review. Clare Knight proposed and Richard Pelham seconded this request. It was agreed by all of the Council. Wayne McKeown explained that he had identified the correct pay scale for the clerk as from November 2015 and that back pay was due from that date. The new salary scale would start as from August and from then expenses incurred by the clerk would be claimed with receipts. The next review would take place in November 2016

11-2 The Annual Parish Meeting would now be held on the 4th August. An agenda was agreed. The clerk would place posters around the village to remind people of the meeting.

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Michael Gay informed the council that Trudoxhill would be involved with the new community bus. He reminded the council that it would underwrite the bus for £600 for two months. He added that he was in talks with MDC re the timetable for the bus and he hoped that it could be in service by September. Those people with bus passes could use them on the bus.

11-4 The community funds application letter would be discussed at the next meeting.

11-5 Joe Cole had spoken to Pat Byrne re the idea of Car Share Hire in the village. No progress had been made.

11-6 Agricultural Traffic had been noted in 10-1.

11-7 It was noted that The Torr Quarry spoil heap seemed to be getting larger. Joe Cole said he would ask about this in October at the quarry liaison meeting in October but meanwhile the council would monitor the size of the heap. Wayne McKeown would provide the clerk with emails to enable enquiries to be made before that meeting.

11-8 Richard Pelham asked for the playing field to be taken off the letter to go to homes re green spaces in the village, as the ownership is known. He said he would enquire in Cloford if any such green spaces existed there.

11-9 Transparency Code update was noted.

11-10 Wildlife Trust meeting had been attended by the clerk. He would enquire at several sites around the village if the owners of green spaces might allow Somerset Wildlife Trust to develop projects on their land.

11-11BT dealt with in public access.

12.   Proposals for future business.

13-1 To elect chairman for the next meeting. Sam Ingram was elected as chairman for the next two meetings.

13. Date of next meeting.   The meeting closed at 9.45 pm.  The next meeting will be held in the village hall at 7.45 pm on Monday 8th August 2016.

Signed: Sam Ingram (Chairman)

Dated:  8th August 2016